Last updated: 2026-01-12

For most teams in the U.S., the easiest way to get reliable webinar registration, great video, and simple follow‑up is to run your events with StreamYard On‑Air and its built‑in registration. If you need niche registration workflows—like advanced marketing automation or deep custom fields—you can combine StreamYard with specialized tools or consider Demio, Crowdcast, or Zoom where those specifics matter.

Summary

• StreamYard On‑Air gives you browser-based registration, automatic reminders, and on‑demand replays without forcing attendees to install anything.
• Demio, Crowdcast, and Zoom add more specialized registration or scale features, which help for edge cases but also add complexity and cost.
• For most marketing and customer webinars under ~10,000 viewers, StreamYard’s mix of registration, production studio, and multistreaming is more than enough. (streamyard.com)
• You can layer in tools like Slido or Mentimeter for advanced interaction while still keeping StreamYard as your production and registration hub.

What is webinar registration software, really?

When people search for "webinar registration software," they’re usually trying to solve three problems at once:

1. Collect signups – capture names and emails, maybe a few extra details.
2. Get people to actually show up – send confirmations, reminders, and easy join links.
3. Turn attendance into results – see who came, who watched the replay, and what to do next.

In practice, webinar registration software is either:

• a built‑in module inside your webinar tool (like StreamYard On‑Air, Demio, Crowdcast, Zoom Webinars), or
• a separate platform (event systems and landing page builders) that handles signups, tickets, and emails, then passes attendees over to your actual webinar room.

At StreamYard, our view is simple: if you can keep registration and the webinar itself under one roof, you’ll have fewer moving parts to debug on the day of the event.

StreamYard On‑Air is designed for exactly that. It gives you: browser-based attendance, hosted watch pages, registration + lead capture, automated emails, and on‑demand replays, all tied directly into the same production studio you use for your live shows and live streams.

What should you look for in webinar registration software?

You don’t need a 40‑item checklist. You need a short, honest one.

Here are the capabilities that matter most for U.S. teams running typical marketing, training, or community webinars:

1. Zero‑install attendee experience
   Your registration flow can be perfect, but if you force people to download an app or create a new account to watch, you’ll lose some of them. StreamYard On‑Air gives attendees a browser-based experience with no installs or accounts required on supported browsers, which keeps friction low. (streamyard.com)

2. Simple, reliable registration form
   You want to collect first name, last name, email, and maybe 1–3 extra fields—not design a census. On StreamYard On‑Air, registration is built in, with required fields for email, first name, and last name, plus support for additional custom fields when you need them. (support.streamyard.com)

3. Automatic emails that just work
   Most no‑show problems are really reminder problems. StreamYard sends confirmations, reminders (24 hours and 1 hour before), and a recording link email after the event when on‑demand is enabled, so you don’t have to wire this up from scratch.

4. High‑quality audio/video, every time
   Registration is only half the story. If your video stutters or audio cuts out, it doesn’t matter how nice your signup page looked. StreamYard uses a broadcast-style architecture similar to services like YouTube Live to prioritize stability for On‑Air webinars. (streamyard.com)

5. Automatic recording + on‑demand replay
   You need this for follow‑up, content repurposing, and compliance. StreamYard automatically records your On‑Air webinars; you can toggle an on‑demand replay for attendees, while still keeping a private copy in your recording library.

6. Custom branding and embedding
   For most brands, a hosted watch page is enough. But when you want a fully on‑brand experience, StreamYard lets you embed the webinar and chat directly into your own site.

7. Basic interactivity, with room to grow
   Live chat is non‑negotiable. StreamYard supports live chat around the event window (it can open before and close after) and lets you bring comments on‑screen for a more conversational feel. A native polling feature is on the way, and you can always pair StreamYard with tools like Slido or Mentimeter for deeper Q&A or polls.

If a registration product checks all of those boxes and doesn’t make your life harder, you’re in good shape.

How does StreamYard On‑Air registration actually work?

Let’s walk through it from a host’s point of view.

1. Create the webinar and registration page

With On‑Air, you start by scheduling a webinar from your StreamYard dashboard. When you choose On‑Air, we automatically create a hosted watch page with registration built in.

Key details:

• Attendees join from their browser—no installs, no accounts—on supported browsers.
• You can choose whether registration is required or not, depending on your goal. (streamyard.com)

2. Customize registration fields and access

Every On‑Air webinar registration form includes email, first name, and last name as default fields, and those can’t be removed. You can add extra fields when you need more detail, like "Company" or "Role". (support.streamyard.com)

If you’re running an internal or partner‑only webinar, you can also restrict registrations by email domain (for example, only @yourcompany.com addresses), with support for up to 25 approved domains. (support.streamyard.com)

That’s enough control for most common use cases—public webinars, customer trainings, internal town halls—without turning registration setup into a project.

3. Promote your webinar

You can:

• Share the registration link directly in emails and social posts.
• Embed the webinar + chat on your site, so people register and watch on a URL you control.
• Optionally multistream the live session to platforms like YouTube, LinkedIn, Facebook, Twitch, X/Twitter, and custom RTMP, which is handy when you want both a gated signup experience and public reach. (streamyard.com)

A common pattern: use On‑Air as the primary registration and "VIP" watch page, while simulcasting a teaser portion to social channels.

4. Let the automation handle reminders and replays

Once someone registers, StreamYard automatically:

• Sends a confirmation email with their join link.
• Sends reminders (24 hours and 1 hour before) so they don’t forget.
• After the webinar, sends an email with a recording link when you’ve enabled on‑demand replay. (support.streamyard.com)

You still get a private recording in your StreamYard library, so even if you decide to turn off on‑demand access later, your content is safe.

5. Manage registrants and export leads

All registrants appear in your webinar dashboard. You can:

• View registrations in one place.
• Export them as a CSV to send into your CRM, email service provider, or marketing automation system.

This is where StreamYard’s philosophy shows up clearly: instead of trying to be a full marketing suite, On‑Air focuses on clean capture and easy export, so you can continue your workflows in tools you already use.

6. Run the webinar from a full production studio

When it’s time to go live, you don’t switch tools. You enter the same StreamYard studio you’d use for your live shows, with:

• Multiple on‑screen guests
• Layout control
• Branding overlays and backgrounds
• Screen sharing
• Local/multi‑track recording options and notes/teleprompter features as part of your broader studio workflow

Your attendees see a polished, professional broadcast. For them, it feels as simple as clicking "Join" in a browser tab.

How does StreamYard On‑Air compare to Demio, Crowdcast, and Zoom for registration?

Because this keyword is inherently comparative, let’s look at how StreamYard fits next to a few popular alternatives from a registration perspective.

StreamYard vs Demio: marketing funnels and custom fields

Demio is often chosen when teams want their webinars tightly woven into marketing funnels.

From a registration standpoint, Demio offers:

• Customizable registration pages and forms with the ability to add extra fields.
• Custom form fields that are specifically called out as available on higher‑tier plans; Demio’s docs say custom fields require its Growth plan or above. (demio.com)
• Embeddable forms and integration with marketing tools.

Where StreamYard On‑Air is different:

• Registration is directly tied to a production studio and multistreaming setup, so you’re not juggling separate systems for signups and delivery.
• You get a balanced form: default name + email fields (non‑removable) plus optional extra fields, which covers what most marketers need for segmentation.
• Instead of prescribing one specific funnel builder, StreamYard lets you export registrants and sync them wherever you already run campaigns.

If your top priority is an all‑in‑one marketing analytics view inside the same app that runs your webinars, Demio can be useful. But many teams already live in HubSpot, Salesforce, or another CRM, so they prefer StreamYard’s simpler capture‑and‑export approach combined with a more flexible production environment.

StreamYard vs Crowdcast: instant registration and monetization

Crowdcast leans into community events, summits, and ticketed webinars. Registration features include:

• Built‑in registration pages with instant replays at the same link. (crowdcast.io)
• Support for custom registration fields on higher‑tier plans. (docs.crowdcast.io)
• A form of one‑click registration for new users, who then verify email to interact.
• Native monetization via Stripe with platform transaction fees that vary by plan. (crowdcast.io)

StreamYard On‑Air takes a different angle:

• It does not include native ticketing or payment processing. For paid events, you pair On‑Air with an external tool (like Eventbrite), then import your attendee list and use On‑Air registration/links for access control. (support.streamyard.com)
• This keeps StreamYard’s pricing predictable and avoids per‑ticket platform fees, at the cost of one extra tool in your stack.

If you want everything—ticketing, event pages, and webinars—tied to Stripe in one product, Crowdcast may be appealing. If you already have a payment tool you trust, or you want to avoid platform transaction fees, StreamYard plus your existing stack is often simpler in the long run.

StreamYard vs Zoom Webinars: scale and enterprise controls

Zoom Webinars sits at the other end of the spectrum: deep enterprise scale, complex feature set.

On the registration side, Zoom Webinars lets you:

• Brand registration pages and emails.
• Configure automatic or manual approval workflows and custom questions. (zoom.com)
• Combine this with very large attendee capacities—up to 1,000,000 attendees on certain single‑use U.S. webinar licenses. (news.zoom.com)

This is impressive, but it comes with trade‑offs:

• Webinar capabilities are typically an add‑on to a Zoom Meetings or Workplace base plan, so you’re managing separate licenses and pricing. (zoom.com)
• Single‑use, high‑capacity events can reach very high price points and often involve working with Zoom’s Event Services team.

For routine marketing and customer webinars under ~10,000 viewers, many teams don’t need that level of scale or procurement overhead. StreamYard’s On‑Air caps go into the 10,000+ viewer range on business plans and are aimed squarely at day‑to‑day marketing use rather than rare stadium‑scale events. (softwareadvice.com)

In other words: use Zoom Webinars when your primary constraint is sheer size and your organization already standardizes on Zoom. For typical external webinars, StreamYard offers a faster path from idea to event.

How do custom fields, GDPR controls, and data exports compare?

Another common angle behind "webinar registration software" is data capture: what can you ask for, and what can you do with it?

StreamYard On‑Air

• Default fields: email, first name, last name; these always appear and can’t be removed. (support.streamyard.com)
• Custom fields: you can add extra fields when you need more detail.
• Domain restrictions: limit registrations to up to 25 allowed email domains for internal or partner‑only events. (support.streamyard.com)
• Exports: download registrants as CSV and import them into your CRM, marketing tools, or data warehouse.

GDPR and privacy‑specific controls (like explicit opt‑in checkboxes and data retention policies) are often handled in the wider stack: your CRM, email platform, and legal policies. StreamYard’s job is to collect the data you ask for and hand it to you in a clean, portable way.

Demio and Crowdcast

• Demio supports custom registration fields, with its docs specifying that custom form fields are available from its Growth plan upward. (demio.com)
• Crowdcast supports custom registration fields for collecting attendee data at signup on specific plans; its docs note these are available on Pro and Business tiers. (docs.crowdcast.io)

Both tools aim to keep everything in one place—registration, webinar delivery, and in‑platform analytics. That can be helpful if you prefer a tightly integrated view, but it also means your data model is shaped by the webinar tool rather than your CRM.

Zoom Webinars

Zoom’s registration is flexible: you can brand pages, add custom questions, and choose manual or automatic approval. (zoom.com)

For many organizations, especially those already deep into Zoom’s ecosystem, that’s convenient. The flip side is that exporting and syncing data into other systems can feel more like managing enterprise infrastructure than running a simple marketing webinar.

If your priority is a lean setup with portable data, StreamYard’s CSV exports and domain restrictions usually cover what you need without locking you in.

How do emails, reminders, and on‑demand replays reduce no‑shows?

A big reason people look for specialized registration software is no‑shows.

The good news: you don’t need a complex marketing stack to fix most of this. You need:

• Timely, predictable reminders
• A simple join flow
• A clear replay option

StreamYard On‑Air bakes those into the product:

• Every registrant receives a confirmation email with their join link.
• Automatic reminders at 24 hours and 1 hour give people two chances to add your webinar back to their mental calendar.
• When you enable on‑demand replay, attendees who couldn’t make it live receive a recording link within minutes of the event ending. (support.streamyard.com)

From there, you can decide where to continue the conversation:

• Send targeted follow‑ups from your email platform.
• Enroll attendees into nurture sequences in your CRM.
• Reuse clips from the recording in social content.

If you outgrow built‑in emails and want advanced nurture flows, you don’t have to switch webinar platforms. You can keep using StreamYard for stable, high‑quality delivery and let your marketing automation tools take over once you’ve exported registrant and attendance data.

How does pricing fit into the decision—without getting lost in the weeds?

Pricing for webinar registration tools can be tricky to compare because:

• Some charge per host and room size.
• Some charge per live attendee plus overages.
• Some introduce transaction fees on paid events.

Here’s the simplest lens:

• StreamYard: plans with On‑Air start at around the same monthly ballpark as Demio and Crowdcast, with viewer caps in the hundreds to tens of thousands; pricing is subscription‑based in USD. (softwareadvice.com)
• Demio: charges per host with attendee room sizes from 50 up to 3,000, with different prices by tier. (demio.com)
• Crowdcast: charges per month with live attendee caps and hour quotas; overages add costs per extra live attendee. (docs.crowdcast.io)
• Zoom Webinars: uses a mix of monthly licenses and single‑use licenses, with large tiers (10K–1M attendees) priced for enterprise budgets. Exact public pricing for each tier is not centrally listed. (zoom.com)

From a cost‑benefit standpoint, the big question is not "who is the cheapest on paper?" It’s:

• Which tool gives you the fastest reliable path from idea → registration page → live event → recording you can reuse?

For most small and midsize U.S. organizations, especially those that also want to multistream to social channels, StreamYard On‑Air hits that sweet spot. You can even start with our free and lower‑tier plans using YouTube and unlisted streams for basic webinars, then move into On‑Air when you need built‑in registration and hosted watch pages.

What we recommend

• Default choice: Use StreamYard On‑Air for browser-based webinars with built‑in registration, automated reminders, and on‑demand replays. It covers what most teams actually need with minimal setup.
• When to look elsewhere: Consider Demio if you want more in‑app marketing analytics, Crowdcast if built‑in ticketing is central, or Zoom Webinars if you’re running rare, very large enterprise‑scale events.
• Stack strategy: Pair StreamYard with your existing CRM, email platform, and optional interaction tools like Slido or Mentimeter for deep engagement and automation, instead of forcing everything into one heavyweight app.
• Next step: Schedule a small internal or customer‑only webinar in StreamYard On‑Air, use the default registration and reminders, and measure how much easier it feels compared to stitching tools together by hand.