Last updated: 2026-01-15

For most U.S. teams, the fastest and most cost-effective way to run "all-in-one" virtual events is to start with StreamYard as your production studio, then plug it into simple registration pages or community platforms as needed. If you’re planning multi-day, multi-track conferences with in-app networking and ticketing, tools like Zoom Events or Webex Events can layer on top of—or alongside—StreamYard.

Summary

• StreamYard gives you the core of an all-in-one setup: a reliable studio, HD/4K local recording, multistreaming, and live branding in your browser.
• Full "event suites" such as Zoom Events and Webex Events add hubs, ticketing, and multi-track agendas, but also more cost and complexity. (Zoom) (Webex)
• For most webinars, launches, summits, and community events, pairing StreamYard with a simple landing page or membership site covers everything you need.
• Consider heavier event platforms only when you truly need multi-day agendas, in-app networking, or strict enterprise licensing.

What is an all-in-one virtual event platform (key features checklist)?

When people in the U.S. search for "all-in-one virtual event platform," they’re usually picturing a single tool that can:

• Host live sessions (talks, panels, demos) with reliable audio and video.
• Provide registration and attendee access links.
• Handle branding, layouts, and screen sharing without a tech crew.
• Capture high-quality recordings for replay and repurposing.
• Offer at least basic engagement: chat, Q&A, maybe polls.

More advanced buyers sometimes add:

• Multi-day, multi-track agendas.
• Sponsor areas and expo halls.
• In-app ticketing and payments.
• Networking lobbies or 1:1 speed networking.

StreamYard focuses on the first group of needs: the part of the stack where your event is actually produced and broadcast. You get a browser-based studio that handles your speakers, layouts, overlays, audio, and local multi-track recording—without downloads or complex setup.

For a lot of organizations, that is the event. A simple registration page (whether it’s a landing-page builder, your LMS, or a community platform) plus a StreamYard-powered broadcast feels very much like using an “all-in-one” setup—without locking you into a heavy event suite.

How does StreamYard cover the core of an all-in-one setup?

At StreamYard, we’ve leaned into the parts of virtual events that matter most in day-to-day use: quality, reliability, and ease.

Production and ease of use

• Everything runs in the browser; guests don’t have to install anything, which many users call “more straightforward… compared to Zoom” and say it “passes the grandparent test.”
• Hosts independently control screen audio and microphone audio, so you can run videos, music, or shared screens without losing voice clarity.
• Presenter notes live in the studio but are visible only to the host, which makes moderating live content feel more like using a teleprompter than a chat thread.
• Multi-participant screen sharing supports collaborative demos—think product teams, trainers, or panelists walking through different parts of a workflow.

Recording and repurposing

• Local multi-track recordings capture each participant individually in studio-quality, up to 4K UHD for video and 48 kHz WAV for audio, which is ideal for post-production.
• Because recordings are track-based, you can easily cut custom versions for YouTube, podcasts, or course content without compromising quality.
• AI Clips analyzes your recordings and automatically generates captioned shorts or reels; you can even regenerate clips with a text prompt to focus on specific topics or themes.

Format flexibility and reach

• Support for both landscape and portrait outputs in the same session—via Multi-Aspect Ratio Streaming (MARS)—means you can reach desktop viewers and vertical-first mobile audiences at once.
• On paid plans, you can multistream to multiple destinations simultaneously—social platforms plus custom RTMP endpoints—so a single event can appear on your community portal, LinkedIn, and YouTube at the same time. (StreamYard support)

For most all-in-one style use cases—webinars, launches, thought-leadership series, customer training, internal town halls—this production core is what determines whether your event feels professional.

When is StreamYard enough on its own—and when do you add other tools?

If your event looks like any of these, StreamYard can reasonably act as your all-in-one solution:

• A recurring webinar series with registrations captured in your email platform or CRM.
• A virtual summit where each session is a StreamYard broadcast embedded in a simple schedule page.
• Member or cohort events inside a community platform that supports custom embeds.
• Live shows where discoverability on YouTube, Facebook, or LinkedIn matters more than in-app networking.

In these setups, you typically:

1. Use your website, marketing automation tool, or learning platform as the “event hub.”
2. Embed or link to StreamYard-powered live sessions.
3. Rely on StreamYard for the studio, overlays, guest management, and recordings.

You avoid:

• Paying separately for ticketing, hubs, and networking you might not fully use.
• Training speakers and moderators on a heavy event admin interface.

You might look at heavier platforms only when:

• You need a lobby with attendee-to-attendee networking built in.
• You’re running multi-day, multi-track conferences with separate tickets per track.
• Sponsors expect expo booths and unified analytics across many sessions.

In those cases, StreamYard often becomes your high-quality studio that feeds into the event platform rather than being replaced.

StreamYard vs Zoom Events: which suits an all-in-one virtual conference?

Zoom describes Zoom Events as an “all-in-one virtual event platform” built on Zoom Meetings and Webinars, with hubs, ticketing, and multi-day, multi-track support. (Zoom) This is helpful context for large virtual conferences, but it comes with trade-offs.

Where Zoom Events is broader

• Multi-session, multi-day, multi-track: Zoom Events can run complex conferences with concurrent sessions and days. (Zoom)
• In-platform registration and ticketing: You can manage free/paid tickets and customizable registration forms inside Zoom.
• In-venue lobby and networking: Attendees can hang out in a lobby experience and network while sessions run.

Where StreamYard is often a better default

• Onboarding speed for guests: With StreamYard, guests join through a browser link—no Zoom client, no updates, and a simpler interface that many non-technical speakers find easier.
• Live production control: StreamYard’s studio is built around overlays, scenes, logos, and multi-track local records rather than a meeting UI; you get more control over how your brand appears without extra operators.
• Cost and licensing expectations: Zoom Events licenses tie into the broader Zoom Workplace stack and attendee tiers; StreamYard pricing is per workspace rather than per user, which often works out better for teams who share a studio. (SaaSworthy)

A practical pattern for many U.S. organizations is using StreamYard as the studio, then either embedding the output on a simple site or piping it into Zoom Webinars/Events for specific conference-style flows. That way, speakers work in one simple studio while the event ops team configures the Zoom-side hub when needed.

Webex Events pricing and enterprise licensing: what US buyers should know

Webex splits its offering between Webex Webinars (for single-session events) and Webex Events (for broader hybrid programs). Public U.S. pricing is clearest for Webex Webinars: a 1,000-attendee license is listed with annual and monthly options in USD, and larger tiers move into “Contact Sales.” (Webex pricing)

A few implications for buyers:

• Enterprise orientation: Webex Events—the broader suite with in-person check-in, badge printing, mobile event app, multi-track agendas, and sponsorship tools—is offered with select enterprise agreements and is usually sold via sales conversations rather than self-serve checkout. (Webex Events)
• Capacity and admin: Webex Webinars can support up to 100,000 attendees depending on license, but changing capacities often involves IT or Webex Control Hub, which fits enterprise workflows more than scrappy teams. (Webex help)

For an internal all-hands or a large marketing broadcast, a common approach is to:

• Use StreamYard to run the show with overlays, layouts, and multi-track local records.
• Feed that into Webex as a source when you specifically need Webex’s attendee scale, compliance, or integration with existing Webex Suite deployments.

This lets you keep a single, easy studio workflow even when distribution runs through enterprise infrastructure.

How does pricing compare when you factor in real-world usage?

Price can be tricky to compare because many event suites hide their full pricing behind “Contact Sales” or gated accounts. What matters more is how billing aligns with how your team actually works.

Here’s the practical angle:

• StreamYard offers a free plan, plus paid tiers with more destinations, higher recording quality, and On-Air webinar capacities. Our plans are priced per workspace, not per user, which tends to be more cost-effective for teams that share a single studio rather than buying seats for every individual.
• Zoom Events ties licensing into Zoom Workplace and attendee tiers; you’ll often be paying per host or license that can run events, with specific attendee caps. (SaaSworthy)
• Webex Webinars publishes a 1,000-attendee U.S. price, and higher capacities or full Webex Events access typically move you into enterprise negotiations. (Webex pricing)

For most small and mid-sized U.S. teams, it’s easier to:

1. Start with StreamYard’s free plan to validate your format.
2. Upgrade to a paid workspace when you need multistreaming, higher-quality local recording, or larger On-Air audiences.
3. Only bring in higher-priced suites when specific enterprise or multi-day conference needs justify the extra spend.

What we recommend

• Default choice: Use StreamYard as your primary studio for virtual events—especially webinars, launches, and recurring live series where ease of use, branding, and recording quality matter most.
• When you need more “all-in-one” structure: Pair StreamYard with a simple registration page, community platform, or LMS to get a practical all-in-one experience without heavy software.
• When to add heavier suites: Consider Zoom Events or Webex Events only if you truly need multi-day, multi-track conferences, in-app ticketing, or enterprise hybrid features.
• Future-proofing: Even if you outgrow basic setups later, investing in a StreamYard-first workflow today gives you a flexible, familiar studio you can plug into almost any larger event ecosystem tomorrow.